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SOUTHEASTERN PUBLIC LIBRARY
SYSTEM OF OKLAHOMA Meeting place: Heavener Public Library Date: Tuesday, January
12, 2010
Written public notice of the date,
time, place and agenda for this meeting was posted and a
copy
of same mailed to the Pittsburg County Clerk in conformity
with the Oklahoma Open Meeting Act. |
BOARD MEMBERS PRESENTWayne Cash (Heavener)Verdell Clark (Coal Co.) Stan Cottrell (Arkoma) Stroud Holt (Pittsburg Co.) Jimm Jacobs (McCurtain Co.) Nancy McAnally (Coalgate) Pat Starbuck (Talihina) Peggy Talley (Poteau) Yvonne Wallis (McAlester) Deann Williams (LeFlore Co.) Harolyn Wofford (Hugo) Karin Woodruff (Wilburton) |
BOARD MEMBERS ABSENTVicki Farley (Broken Bow))Sally Holly (Idabel) Glenn Hyder ( Haskell Co.) Sally Matthews (Stigler) Ann Nelson (Spiro) Clint Pope (Hartshorne) Cherie Southard (Latimer Co.) Roy Wallace (Choctaw Co.) STAFF PRESENTWayne Hanway, Executive DirectorRhonda Reed, Administrative Manager GUESTS Carolyn Pugh |
| Karin Woodruff, Chairman, called the meeting to order, The roll was called and a quorum established with 12 board members present. | ROLL CALL |
| Deann Williams moved to adopt the agenda as posted. Seconded by Verdell Clark. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, McAnally, Starbuck, Talley, Wallis, Williams, Wofford, Woodruff NAY: None CARRIED | ADOPTION OF AGENDA |
| Peggy Talley moved to approve the consent agenda as posted. Seconded by Peggy Talley. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, McAnally, Starbuck, Talley, Wallis, Williams, Wofford, Woodruff NAY: None CARRIED | CONSENT AGENDA |
| Karin Woodruff reported the Personnel Committee met prior to the board meeting and recommended approval of the Personnel Report. | PERSONNEL REPORT |
| Mr. Hanway reported the Broken Bow Public Library and the Spiro Public Library had been damaged due to flooding. He passed around pictures of the damage. He reported that Leslie Langley president elect of the Oklahoma Library Association asked him to co-chair the OLA Legislative committee. Mr. Hanway encouraged board members to attend the OLA conference in April. | director's report |
| Item E: Stan Cottrell moved to review and approve the Form 990 for 209 and Form 512E for 2008. Seconded by Jimm Jacobs. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, McAnally, Starbuck, Talley, Wallis, Williams, Wofford, Woodruff NAY: None CARRIED | computer reservation & public printer mgmt software |
| Item F: Peggy Talley moved to approve the bids for Internet services, telecommunications services, and various internal connections services and equipment to be provided under the E-Rate program for July 2010-June2011, as recommended by the Technology Committee. Seconded by Stan Contrell. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, McAnally, Starbuck, Talley, Wallis, Williams, Wofford, Woodruff NAY: None CARRIED | approval bids for various internet connection |
| Item G: Verdell Clark moved to approve the proposed revision of the Long Range Plan for FY 2011-2015. Seconded by Stan Cottrell. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, McAnally, Starbuck, Talley, Wallis, Williams, Wofford, Woodruff NAY: None CARRIED | approval fy 2011-2015 long range plan |
| Item H: Verdell Clark moved to authorize the Executive Director to attend the American Library Association conference in Washington, DE, June 24-29, 2010, at a cost not to exceed $2.235. Seconded by Stroud Holt. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, McAnally, Starbuck, Talley, Wallis, Williams, Wofford, Woodruff NAY: None CARRIED | approval executive director to attend ala |
| The meeting adjourned with the next regular meeting scheduled for February 9, 2010 7:00 p. m. at the McAlester Public Library in McAlester. | ADJOURNMENT |
| Minutes prepared by Rhonda Reed | |
| Wane Cash moved to approve the consent agenda as posted. Seconded by Peggy Talley. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, Jacobs, McAnally, Nelson, Starbuck, Talley, Wallace, Wallis, Wofford, Pope NAY: None CARRIED | CONSENT AGENDA |
| Nancy McAnally reported the Personnel Committee met prior to the board meeting and recommended approval of the Personnel Report. | PERSONNEL REPORT |
| Jimm Jacobs reported the Long Range Planning Committee met October 29, and were half way through the plan. The next meeting is scheduled November 17th. | long rang planning committee |
| Wayne Hanway reported the Priority 1 E=Rate funding for this year was approved, totaling $376,038.53. | director's report |
| Item E:Stan Cottrell moved to award the purchase contract for library computer reservation and public printer management software to Envision Ware for the quoted price of $17,006.00 including the annual maintenance fee of $2393.87. Seconded by Nancy McNally. The question was called. AYE: Cash, Clark, Cottrell, Holt, Jacobs, Jacobs, McAnally, Nelson, Starbuck, Talley, Wallace, Wallis, Wofford, Pope NAY: None CARRIED | computer reservation & public printer mgmt software |
| The meeting adjourned with the next regular meeting scheduled for January 12 2010 7:00 p. m. at the McAlester Public Library in McAlester. | ADJOURNMENT |
| Minutes prepared by Rhonda Reed |